Easy Access User Guide

Introducing... Recording Activity Notification

The Recording Activity Notification Service allows community members to create an alert and receive an email notification if a document is recorded in their name. This service is provided by the Larimer County Clerk & Recorder at no charge. 
Learn about this program and how to get started. 

Easy Access is an online portal that provides several ways to search recorded documents, including name, legal description, or document type/category. Our online records contain documents from 1939 to the present.  Online searches can be done by name, legal description, document type, or if you have it, the reception number or book and page. Every document recorded in the public record is issued a unique identifier: either a book and page number or more recently, a reception number. Documents recorded before 1939 will require an in-person search through the grantor/grantee index books located at our 200 West Oak Street office in Old Town Fort Collins. 

 

Create an Easy Access account:

  1. Start by navigating to the Easy Access portal.
  2. Click on “Register” at the bottom of the page (inside the textbox).
  3. Complete the registration information, answer the security question, and click “Sign Up!”.
  4. Enter your email address and provide a password in the fields shown.
  5. An email will be sent to the email address provided. If you do not receive this email in your inbox, please check your spam or junk mail folder. Follow the instructions in the email and click on the link to activate your account.
  6. Once the account has been authenticated, you can log in to your new Easy Access account. Click Log On in the upper right corner. 

 

Begin a new search with one of the following:

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  1. To begin, click the name icon and accept the disclaimer if prompted.
  2. To search by Name, first change the search method from the default of Starts With to Contains. To search common names, enter the last name and then the first name. Do not use commas(,) or braces ({ }) as punctuation. Adjust the number of records to return from 100 to 2000. Click “Submit.” Tip: Less information returns more results. For example, if you are unable to locate a document using Last Name First Name, try Last Name only, and use the column filter to search variations of the First Name. Organization names should be entered exactly as registered.
  3. This will return documents that contain that name in either the grantor or the grantee field.
  4. To narrow or broaden a search, the date range may be adjusted.
  5. Each column has a field above in which you may enter a name or keyword to search or refine existing results.
  6. Searches can be narrowed by document category, allowing you to search specific document categories (e.g., deeds). Click the drop-down list for the document category, and select the category of document you wish to search.
  7. To view a document, click submit. (Tip: You can view any document under your results by hovering over the blue result and clicking on it.)
  8. The watermarked document and the indexing will be shown on a new screen. 
  1. To begin, click the Legal icon and accept the disclaimer if prompted.
  2. To search by subdivision name alone, enter the subdivision name in the “Legal” field. Use as much or as little of the subdivision name as you wish. Less information will return more results. (e.g. Crystal Lakes Subdivision Fourth Filing becomes CRYSTAL LAKES as a search).
  3. To narrow or broaden a search, the date range may be adjusted.
  4. Searches can be narrowed by document category, allowing you to search specific document categories (e.g., deeds). Click the drop-down list for the document category, and select the type of document you wish to search.
  5. Clicking “Submit” will return results for records that contain this information in the grantor, grantee, or legal description fields.
  6. Each column in the results includes a search field above it, allowing you to enter keywords to filter or refine existing results. Additionally, the sorting functionality next to each header can be used to sort results by date (from oldest to newest) or alphabetically by document type.
  7. To view a document, click submit. (Tip: You can view any document under your results by hovering over the blue result and clicking on it.)
  8. The watermarked document and the indexing information will be shown on a new screen.
  1. To begin, click the search link in the upper left corner and accept the disclaimer if prompted. Then make sure "Advanced Legal" is selected in the menu to the left.
  2. Enter the Lot, Block, Subdivision or Section, Township, Range in the appropriate fields. Use as much or as little information as you wish. Less information will return more results.
  3. Searches can be narrowed by document category, allowing you to search specific document categories (e.g. deeds). Click the drop-down list for the document category, and select the category of document you wish to search.
  4. Clicking “Submit” will return results specific to that legal description.
  5. Each column in the results includes a search field above it, allowing you to enter keywords to filter or refine existing results. Additionally, the sorting functionality next to each header can be used to sort results by date (from oldest to newest) or alphabetically by document type.
  6. To view a document, click submit. (Tip: You can view any document under your results by hovering over the blue result and clicking on it.)
  7. The watermarked document and the indexing information will be shown on a new screen.
  1. To begin, click the Reception Number icon,  and accept the disclaimer if prompted.
  2. Enter the number in an eleven-digit format. For example, enter 1985000112211 for a reception number that appears as 851122. The first four digits are the year, and additional zeros may be added after the year to meet the eleven-digit format. This format applies to documents recorded from January 1, 1985, to the present.
  3. For documents recorded December 31, 1984, or earlier, enter the reception number without adding any additional digits.
  4. Clicking “Submit” will return results specific to the reception number entered.
  5. To view a document, click submit. (Tip: You can view any document under your results by hovering over the blue result and clicking on it.)
  6. The watermarked document and the indexing information will be shown on a new screen.
  1. To begin, click the Book and Page icon, and accept the disclaimer if prompted.
  2. Enter the book number and page number in the required fields. Both fields are required. To view the entire book, enter 1 in the page field. This will return results that include all pages for that specific book, which helps locate documents that may contain your specific book and page reference.
  3. Clicking “Submit” will return results specific to the book and page number.
  4. The column filters can be used to narrow the results. Each column has a field above in which you may enter a keyword to search or refine existing results.
  5. To view a document, click submit. (Tip: You can view any document under your results by hovering over the blue result and clicking on it.)
  6. The watermarked document and the indexing information will be shown on a new screen.
  1. To begin, click the search link in the upper left corner and accept the disclaimer if prompted. Then make sure "Document Type" is selected in the menu to the left.
  2. To search a specific document type, click “Select.” This will give you a drop-down list of over 150 document types to choose from. Check the box next to each document type you wish to search. If you already know the two or three-letter document code, you may type that in the “Document Type” field.
  3. To narrow or broaden a search, the date range may be adjusted.
  4. Clicking “Submit” will return results specific to the doc type(s) selected.
  5. Each column in the results includes a search field above it, allowing you to enter keywords to filter or refine existing results. Additionally, the sorting functionality next to each header can be used to sort results by date (from oldest to newest) or alphabetically by document type.
  6. To view a document, click submit. (Tip: You can view any document under your results by hovering over the blue result and clicking on it.)
  7. The watermarked document and the indexing information will be shown on a new screen. 
     
  1. To begin, click the Record Date icon and accept the disclaimer if prompted.
  2. Enter the “Begin Date” and “End Date”.
  3. Clicking “Submit” will return results specific to the date range entered.
  4. Each column includes a search field above it, allowing you to enter keywords to filter or refine existing results. Additionally, the sorting functionality next to each header can be used to sort results by date (from oldest to newest) or alphabetically by document type.
  5. To view a document, click submit. (Tip: You can view any document under your results by hovering over the blue result and clicking on it.)
  6. The watermarked document and the indexing information will be shown on a new screen.

Contact Recording

ADDRESS: 200 W. Oak Street, First Floor, Fort Collins, CO 80521
HOURS: Monday-Friday 8:00am - 5:00pm
PHONE: (970) 498-7860
EMAIL: recording@larimer.gov
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