Help prevent your documents submitted for recording from being rejected. Follow these guidelines to prevent the delays associated with the return of rejected documents.
Before submitting your recordings, make sure:
- Fees are correct - Recording Fees are statutorily established. If payment is not sufficient to cover the recording fees all documents attached will be rejected and returned to the submitter. Larimer County only refunds overpayments of $25 or more!
- Quality of document is good and text is readable - Please remember that bad originals produce poor public record. Documents which are illegible to begin with will be marked with a clerk's note and recorded as received.
- State document fees are included - Any transfer deed with consideration exceeding $500 will be assessed a state documentary fee of 1¢ per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration.
- Deed contain valid grantee address - This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the validity & completeness of such address before recording a deed to avoid rejected recordings.
- Sufficient margins - C.R.S. 30-10-406 (3)(a) requires that all documents have a top margin of at least one inch & a left, right & bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards.
- Checks payable to Larimer County Clerk - If checks are made out to the wrong party the check along with all documents attached will be rejected and returned to the submitter.
- Return Addresses - A complete and accurate return address should be clearly marked on the front page of any document submitted for recording. Documents will be returned in 2-4 weeks. No return envelope is required but is appreciated.
- Checks are signed - Unsigned or stale-dated checks along with all documents attached thereto will be rejected and returned to the submitter.
- Notary seals are darkened - Embossed seals on documents will not show up on the image if they are not darkened or "inked." Submitters should ensure all embossed seals are visible before recordation.
- Instructions for order of recording are included - Please send documents in the order you would like them recorded. Please also include specific instructions as to what documents you are recording and the amount of pages in each document. Staples or paper clips are an easy way to indicate what pages constitute one document.
- Submit to correct county - Often documents intended for recording in one county are sent somewhere else by mistake. Please be aware that Larimer County will not reject these documents. Please make sure you are recording your document in the appropriate County.
See our Recording Fees Calculator
| Documents up to legal size (8.5"x14") | First page of each document: $13
Additional pages: $5 each |
| Documents larger than legal size (8.5"x14") | First page of each document: $13
Additional pages: $10 each |
| Plats or condominium plats (requires 1 paper or mylar original at 24" X 36") | First page of each document: $13
Additional pages: $10 each |
| Annexation plats (requires 3 paper or mylar originals at 24" X 36") | First page of each document: $13
Additional pages: $10 each |
Surveys or boundary line adjustments
(requires 1 paper or mylar original at 24" X 36") | First page of each document: $13
Additional pages: $10 each |
| Uniform Commercial Code (U.C.C) - up to 2 pages | $13 |
| Uniform Commercial Code (U.C.C) - 3 or more pages | $18 |
| All e-Recorded UCC statements - unlimited pages | $8 |
| Federal Tax Liens or Releases and Redemption Certificates | First page of each document: $8
Additional pages: $5 each |
| Mining documents/deeds | First page of each document: $8
Additional pages: $5 each
Plus $.25 per mine name listed |
| Military Discharge/DD-214 | $0 |
State Documentary Fee*
Sale price greater than $500
Sale price $500 or less: no additional fee required
Please note: personal property is deducted from the consideration of commercial property only | $.01 per $100 of sale price |
*Documentary fees apply only to documents transferring title to real estate. For example, this fee usually applies to documents such as Warranty Deeds and Quit Claim Deeds. Please contact our office at recording@larimer.org for additional information, or call us at (970) 498-7860.
You may hand-carry your signed and fully executed document(s) to our office at 200 West Oak Street, 1st floor, Recording Department, Fort Collins. Our office does provide notary services for $5 per document. Our office hours are Monday through Friday, 8am to 5pm excluding holidays.
You may mail your original, signed and notarized document(s) to:
Larimer County Clerk and Recorder
Attn: Recording Department
PO Box 1280
Fort Collins, CO 80522
Please be sure to include payment for recordings. We accept checks or money orders payable to Larimer County Clerk. Please make sure fees are correct as we will only refund overpayments of $25 or more. After recording, your document(s) will be mailed back to you in 1-2 weeks.
The Recording Department offers e-Recording services. Electronically submitting documents for recording increases speed and security and decreases costs, when compared to traditional mail submissions. We currently contract with three vendors. If you are interested in e-Recording with Larimer County, please contact one of the vendors listed below.
You may request partial redaction of a social security number from a document if you are the holder of that social security number or if you serve as the personal representative, custodian, conservator, or guardian for the individual to whom the number is assigned.
Your request must be made using the Request for Redaction form. Once the form is completed and notarized, the form and appropriate recording fee ($13 for the first page, $5 for each additional page) may be presented as follows:
By visiting our office at:
Larimer Clerk and Recorder
Recording Department
200 West Oak Street
Fort Collins, CO 80521
Or via mail to:
Larimer County Clerk and Recorder
Attn: Recording Department
PO Box 1280
Fort Collins, CO 80522
Our office also offers notary services.
Find out more on how to obtain copies of recorded documents with EASY ACCESS.
