An employee’s position can be reclassified when there are ongoing and significant changes in the employee’s job responsibilities/duties.
- Reclassification of an existing job may be initiated by the employee or the supervisor. Submission of a Position Description Questionnaire (PDQ) by the employee or a written request from the supervisor with specific changes in assigned responsibilities/duties needs to be completed and submitted to the HR Generalist.
A PDQ is a document used for the evaluation of a position. A PDQ documents information about a position including duties and tasks, time spent performing duties and tasks, knowledge, skills and abilities, supervisory responsibilities, and other responsibilities of the position.
Recommendations for completing a PDQ:
- Spend a week or so documenting tasks, duties, and/or activities.
- Be concise when describing the duties and tasks - provide an overall function, and then add several bullets underneath to help better describe the overall function.
- Estimate the percentage of time the overall function is being performed. The percentages of time spent on the duties should add up to 100%, no more, no less.
- Do not simply cut and paste the desired job description into the PDQ.
It’s encouraged and recommended that the employee and the supervisor take time to discuss the information in the PDQ. There is an attestation at the bottom of the PDQ that by signing the document, the individual signing validates that the information listed is accurate.
For more information about reclassification, please contact your HR Generalist.
