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Employee Separation Process - PILOT PROGRAM

Employee Separation Process

This Employee Separation Process is currently in the Pilot Program phase with the following departments:

Clerk & Recorder, Health & Environment, Road & Bridge, District Attorney, Human Services, Treasurer, Natural Resources, Economic & Workforce Development, Extension, Coroner, Behavioral Health, Facilities, Finance, Fleet, Information Technology, and Assessor.

Please reach out to the Payroll team with any questions about this process. Thank you!

Moving to a new Employee Separation process allows everyone to have a timely notice regarding an employee's separation from Larimer County. The following parties will receive notification upon completion of the new Employee Separation form:

  • Department Payroll Rep
  • Employee
  • Supervisor
  • Human Resources - Exit Survey
  • HR Generalist
  • Benefits
  • Payroll
LINKS, DOCUMENTS, FORMS
  Expand All   Collapse All
 EmployeePayroll RepSupervisorHuman ResourcesHR GeneralistPayrollBenefits
STEP 1Submits resignation letter to supervisor.XXXXXX
STEP 2XEither the Payroll Rep or the Supervisor completes the Employee Separation form.Either the Payroll Rep or the Supervisor completes the Employee Separation form.XXXX
STEP 3Receives checklist.

Receives notification of completed Employee Separation form.

Receives checklist.

Receives checklist.

IT instructions will be sent.

Receives notification of completed Employee Separation form; triggers either online Exit Survey or notifies HR Generalist of request for in-person Exit Interview.Receives notification ONLY if employee has requested an in-person Exit Interview.Receives notification of completed Employee Separation form.Receives notification of completed Employee Separation form.
STEP 4Complete tasks on off-boarding checklist required PRIOR to last day.Complete Payroll Rep checklist.Complete Supervisor checklist.XSchedule in-person Exit Interview with employee.Assist Payroll Rep and Employee with questions or concerns.Communicate with the Employee regarding any benefit questions or concerns PRIOR to their departure.
STEP 5 Process termination workflows in a timely manner.XXXProcess termination workflows in a timely manner.Process Employees benefits in a timely and efficient manner.

 

  • Identify if they would like online Exit Survey or in-person Exit Interview with HR Generalist.
  • Complete off-boarding checklist of tasks required PRIOR to their last day.
  • Complete the Employee Separation Form
    • Attach the Letter of Resignation directly to the Logiform.
    • Select the separation type.
  • Submit the Employee Separation form.
  • Will receive a supervisor’s checklist of items that should be completed PRIOR and up to the employees last day of employment.
  • Links for IT requirements will be on the checklist they receive.
  • The Payroll Rep will receive notice of the Employees Separation PRIOR to the Employees departure.
  • The Payroll Rep will receive a link to the General Payroll Rep Checklist containing necessary items to process the Employee separation.
  • The Payroll Rep will start any department checklists for exiting an Employee, which are also included in the link. 
  • The General Payroll Checklist is for Departments that DO NOT have a department checklist or other processes.
  • Communicate with the Employee PRIOR to their departure
  • Process Employees benefits in a timely and efficient manner
  • Provide the Employee with support regarding any benefit questions or concerns PRIOR to their departure. 
  • Assist Payroll Reps with any missing documents or issues PRIOR to Employees departure. 
  • Assist the Employee with any questions or concerns PRIOR to their departure
  • Process termination workflows in a timely manner